These terms and conditions (“T&Cs”) represent the entire agreement between you and your Company as detailed in the Online Booking (“you” or “your”) and AIMed Events (“we” or “us”).
By completing and submitting the Online Booking, you agree to be bound by these T&Cs and the Booking Form.
1. Payment of the booking fee
1.1. You agree to pay the booking fee as detailed in the Online Booking and in accordance with these T&Cs. The booking fee, unless otherwise stated, is inclusive of all charges, duties, levies or similar charges.
1.2. The booking fee is payable immediately on Online booking.
1.3. You are responsible for checking your emails (including junk/spam folders) for receipt of our confirmation email. If you have not received the email within 5 days of your submission of the Online Booking, please contact us.
1.4. Where you have completed an online Booking Form, you must make immediate payment via credit card in the “Payment” section of the Booking Form before submitting your Booking Form.
1.5. You agree to pay the booking fee in full without any set-off, counterclaim, or deduction or withholding. If you are required by law to make any deduction or withholding, the booking fee payable shall be grossed up so that, after such deduction or withholding, the amount paid by you and received by us shall not be less than the booking fee specified in the Booking Form.
2.1. Full refunds of the booking fee, less a cancellation charge of five per cent, will only be made if you give notice of cancellation at least six months prior to the first day of the conference. Thereafter, we regret that no refunds can be made if you cancel. You may substitute your delegates at any time, with no charge. Please note that refunds will not be given on conference dinner places at any time.
2.2. On occasions we may have to cancel a conference if, for example, delegate numbers are too low to run the event. If so, we will give you as much notice as possible, and you will be given the option of a refund or transfer to an alternative event.
2.3. On occasions, we may need to relocate or postpone a conference. If so, we will give you as much notice as possible. Your Booking will remain valid for the postponed or relocated conference. Postponement or relocation will not entitle you or your delegates to a refund.
2.4 In the event that the organiser is forced to cancel the event due to Covid – 19, a full refund or transfer to future events will be offered immediately.
3.1. We are not liable to you for any non-attendance of your delegates for any reason, including, but not limited to, bad weather, industrial action, sickness or bereavement. We recommend that your delegates’ travel plans provide for enough time to account for any inclement weather or industrial action and that appropriate insurance is obtained prior to the conference to recompense for any financial loss you incur as a result of your delegate being unable to travel.
4. Circumstances outside our control
4.1. We will not be liable to you for any delay, defect or deficiency in performing our obligations under these T&Cs to the extent that such delay, defect or deficiency is caused by an event beyond our reasonable control including but not limited to acts, defaults or omissions of our suppliers or subcontractors, a strike, lock out or other form of industrial action, outbreak of hostilities, riot, civil disturbance or acts of terrorism; pandemic, epidemic or other health emergency; fire, explosion or flood; or theft and malicious damage.
5. Visa requirements
5.1. You agree to ensure that all delegates covered by this booking hold the necessary visas to be able to enter the country in which the conference is held and attend the conference. We will not provide refunds for any delegates that are unable to attend the conference due to a failure to meet the appropriate visa requirements of the country concerned.
6.1. You are responsible for arranging delegate accommodation. We may provide details of nearby accommodation, including preferential rates. Details may be found on the event page of our website. All accommodation bookings must be made directly between yourself and the hotel. AIMed Events Lts is not party to, responsible or liable for, any bookings made by you or your delegates directly with any hotel or via third party websites.
7. Conference programme changes
7.1. We will use reasonable endeavours to avoid changes in advertised conference programmes. However, from time to time amendments may be required, for example as a result of changes to speakers’ circumstances or corporate change. It is your responsibility to check the status of any conference programmes.
8. Exclusion of liability
8.1. Subject to clause
8.2, we accept no liability to you or your delegates for personal or property damages, losses (including, but not limited to, surrendered items) or injuries sustained by your delegate at the conference.
8.3. Nothing in these T&Cs or the Booking Form will exclude or limit our liability for:i. death or personal injury caused by our negligence, or the negligence of our employees, agents or subcontractors; ii. fraud or fraudulent misrepresentation; or iii. any other liability which cannot be limited or excluded by applicable law.
8.4. In no event will we be liable to you for any indirect, special or consequential losses (including, but not limited to, costs of travel or accommodation). Neither will we be liable to you for any losses or damages you suffer if you rely on any views, opinions, data or information (of AIMed Events or otherwise) expressed or disseminated at a conference.
8.5. In any event, our total aggregate liability to you whether in contract, tort (including, but not limited to, negligence), breach of statutory duty, or otherwise, shall not exceed the total sums paid by you as detailed on the Booking Form.
9. Data protection
9.1. We will process the personal data you provide in the Booking Form in accordance with our privacy and gdpr policy.
10.1.You must not take photographs or otherwise film content within the conference or of any presentations. We will be taking official conference photography, which will be shared with attendees. If you would like a copy of any photos, please contact us. Some imagery will be used for marketing purposes. On some occasions, we will be doing official filming, and this content will be shared with attendees.
11. Exhibitors and Sponsorship
1.1.For details of terms and conditions for Exhibitors and Sponsors please contact the event organiser
12.1.We remind participants of their obligations to be aware of, and compliant with, all laws, including but not limited to laws of antitrust and more generally laws and practices that promote fair and lawful competition
13. Changes to these T&Cs
13.1.We may change and update these T&Cs from time to time.
14. Governing Law and Jurisdiction
14.1.These T&Cs and the Online booking are governed by and construed in accordance with the law of England.
14.2.The courts of England have exclusive jurisdiction over any dispute or claim arising out of these T&Cs and the Booking Form
When we ask for any of your details, we only do it so that we can provide a better service for you. When you share your name, address, telephone number, email address or anything else, please be assured that AIMed is complying with all laws and regulations that apply to personal information and are following the below outlined: